Learning Content Utilization Reports

Learning Element Utilization reports provide information on LE Utilization or Question Utilization with Role and Learner details based on Folders and Quizzes. There are five available reports in this section.

  1. Learning Folder with Learner Detail
  2. Learning Folder Summary with Folder Detail
  3. LE Utilization with Learner Detail
  4. LE Utilization Most Utilized
  5. Question Utilization with Learner Detail


To access Learning Content Utilization Reports; 

  • Ensure the proper larger Active Team is selected by using the associated dropdown menu; should more than one Active Team exist.
  • Navigate to LMS Admin > Reports
  • Scroll down to Learning Content Utilization.

Learning Folder with Learner Detail

From the drop-down menu you may either select an existing Report type or create  a new one.

  • To create a new type of Report, select Define New Report from the drop-down menu.
  • Click the Continue button.
Learning Folder with Learner Detail

Scroll down to Filters and open the section if necessary clicking on the arrow.

  • Select which Folders will be used to obtain the data for the Report.
  • Teams: Select all Teams by checking box next to All Members or select specific Teams.
  • All Team Member Enrollment: check box to include Enrollment from All Team Members.
  • Learning Role Enrollment: to include all Roles check box next to All Roles. You may select specific Roles by checking the appropriate box.
  • Role Criteria: Select Match All or Match Any. With Match All, if you select multiple Roles/Learners, only those folders/Learning Elements that have all of the selected Roles (and Learners) enrolled in them will be displayed in the report. With Match Any, if you select multiple Roles/Learners, all the folders/Learning Elements that have any of the selected Roles (and Learners) enrolled in them will be displayed in the report.
  • Role Status: Check the box next to the applicable Role Status whether it be Pending, Active or Expired.
  • Additional Enrollment: Check the box to select Individual Enrollment to include non-Role enrollments. This option is commonly used when you have enrollments made to specific Learners.
  • Learners: Click Show Search to display the search options.
  • Use this field to search for specific Learners within the selected Learning Roles.
  • Attempt Date Range:  Allows you to apply a Filter with a given Date Range.
  • Export Format: Select a Report output option. Use All Column Raw CSV (comma delimited) for large data-sets.
  • Advanced Options: Click the down arrow to display the Advanced Options.
  • Folder Attempts: Use the drop-down menu to select the types of Attempts to Include in the report. Select Current and All Archived to include all attempts.
  • Completion Status: Options available allow you to choose to report Learning Elements with Complete, In Progress and Not Attempted status.
  • Success Status: Select which LE success status to include. The choices are Passed, Failed or Any.
  • Due Date Range: Select the Due Date Range you want included in the Report.
  • LE Attempts (for LE Details): Select the type of Attempts to include for the Learning Element Details Reports. You may choose to show only the Best Attempt, Last Attempt, Last Completed Attempt, First Completed Attempt or All Attempts.
  • Include Enrollment from Parent Teams: Include Enrollment from the Parent Teams of the selected Child Teams.
  • Portals: Select which portals the report data will be obtained from.
  • Display Columns: Click the down arrow to display this section.
  • Select the columns you want to be presented in the resulting report by checking the boxes next to them.
  • Click Generate Report to view or download the report file according to the selected format chosen above. The report will display as shown below.
  • Click the View link in the Learning Elements column to view report details for a selected Learner.
  • Use the Previous Reports drop-down menu to go back to a previous report.

Learning Folder Summary with Folder Detail

From the drop-down menu you may either select an existing Report type or create  a new one.

  • To create a new type of Report, select Define New Report from the drop-down menu.
  • Click the Continue button.
Learning Folder Summary with Folder Detail

Scroll down to Filters and open the section if necessary clicking on the arrow.

  • Learning Catalog: Select All to include all Learning Element Folders or use the Selected option to select specific Learning Element Folders. 
  • Teams: Select all Teams by checking box next to All Members or select specific Teams.
  • All Team Member Enrollment: check box to include Enrollment from All Team Members.
  • Learning Role Enrollment: to include all Roles check box next to All Roles. You may select specific Roles by checking the appropriate box.
  • Role Criteria: Select Match All or Match Any. With Match All, if you select multiple Roles/Learners, only those folders/Learning Elements that have all of the selected Roles (and Learners) enrolled in them will be displayed in the report. With Match Any, if you select multiple Roles/Learners, all the folders/Learning Elements that have any of the selected Roles (and Learners) enrolled in them will be displayed in the report.
  • Role Status (required): Check the box next to the applicable Role Status: Pending, Active or Expired.
  • Additional Enrollment: Check the box to select Individual Enrollment to include non-Role enrollments. This option is commonly used when you have enrollments made to specific Learners.
  • Learners: Click Show Search to display the search options.
  • Use this field to search for specific Learners within the selected Learning Roles.
  • Attempt Date Range:  Allows you to apply a Filter with a given Date Range.
  • Export Format: Select a Report output option. Use All Column Raw CSV (comma delimited) for large data-sets.
  • Advanced Options: Click the down arrow to display the Advanced Options.
  • Folder Attempts: Use the drop-down menu to select the types of Attempts to Include in the report. Select Current and All Archived to include all attempts.
  • Completion Status: Options available allow you to choose to report Learning Elements with Complete, In Progress and Not Attempted status.
  • Success Status: Select which LE success status to include. The choices are Passed, Failed or Any.
  • Due Date Range: Select the Due Date Range you want included in the Report.
  • LE Attempts (for LE Details): Select the type of Attempts to include for the Learning Element Details Reports. You may choose to show only the Best Attempt, Last Attempt, Last Completed Attempt, First Completed Attempt or All Attempts.
  • Include Enrollment from Parent Teams: Include Enrollment from the Parent Teams of the selected Child Teams.
  • Display Columns: Click the down arrow to display this section.
  • Select the columns you want to be presented in the resulting report by checking the boxes next to them.
  • Click Generate Report to view or download the report file according to the selected format chosen above. The report will display as shown below.

You can obtain more specific data by clicking on View links provided within the report.

LE Utilization with Learner Detail

From the drop-down menu you may either select an existing Report type or create  a new one.

  • To create a new type of Report, select Define New Report from the drop-down menu.
  • Click the Continue button.
LE Utilization with Learner Detail

Scroll down to Filters and open the section if necessary clicking on the arrow.

  • Learning Catalog: Select All to include all Learning Element Folders or use the Selected option to select specific Learning Element Folders. 
  • Teams: Select all Teams by checking box next to All Members or select specific Teams.
  • All Team Member Enrollment: check box to include Enrollment from All Team Members.
  • Learning Role Enrollment: to include all Roles check box next to All Roles. You may select specific Roles by checking the appropriate box.
  • Role Criteria: Select Match All or Match Any. With a Match All query, if you select multiple Roles/Learners, only those folders/Learning Elements that have all of the selected Roles (and Learners) enrolled in them will be displayed in the report. With a Match Any query, if you select multiple Roles/Learners, all the folders/Learning Elements that have any of the selected Roles (and Learners) enrolled in them will be displayed in the report.
  • Role Status: Check the box next to the applicable Role Status whether it be Pending, Active or Expired.
  • Additional Enrollment: Check the box to select Individual Enrollment to include non-Role enrollments. This option is commonly used when you have enrollments made to specific Learners. Select Unenrolled (with Attempts) to include any attempted Learning Element.
  • Learners: Click Show Search to display the search options.
  • Use this field to search for specific Learners within the selected Learning Roles.
  • Attempt Date Range:  Allows you to apply a Filter with a given Date Range.
  • Export Format: Select a Report output option.  Use All Column Raw CSV (comma delimited) for large data-sets.
  • Advanced Options: Click the down arrow to display the Advanced Options.
  • Completion Status: Select the Learning Element Status to include in the report. Options available allow you to choose to report LE’s with Complete, In Progress and Not Attempted status.
  • Success Status: Select which LE success status to include. Choices are Passed, Failed or Any.
  • Due Date Range: Select the Date Range that will show in the report.
  • LE Attempts: Select the type of Attempts to include in the report. You can include all Attempts by selecting the All option.
  • Include Archived Attempts: By checking this box all attempt records will be included, even those that are older than the expired attempt record(s).
  • Include Enrollment from Parent Teams: Include Enrollment from the Parent Teams of the selected Child Teams.
  • Include ID values in CSV: Include ID values in the CSV export for the following columns: Folder, LE, User, Attempt, User Created On Date (only when selected).
  • Portals: Select which portals the report data will be obtained from.
  • Display Columns: Click the down arrow to display this section.
  • General Details: Select the columns you want to be presented in the resulting report by checking the boxes next to them.
  • Profile Details: Select up to 10 User´s Profile properties to be included in the report.
  • Click Generate Report to view or download the report file according to the selected format chosen above. The report will display as shown below.

LE Utilization: Most Utilized

From the drop-down menu you may either select an existing Report type or create  a new one.

  • To create a new type of Report, select Define New Report from the drop-down menu.
  • Click the Continue button.
LE Utilization: Most Utilized

Scroll down to Filters and open the section if necessary clicking on the arrow.

  • Learning Catalog: Select All to include all Learning Element Folders or use the Selected option to select specific Learning Element Folders. 
  • Teams: Select all Teams by checking box next to All Members or select specific Teams.
  • All Team Member Enrollment: check box to include Enrollment from All Team Members.
  • Learning Role Enrollment: to include all Roles check box next to All Roles. You may select specific Roles by checking the appropriate box.
  • Role Criteria: Select to Match All or Match Any. With a Match All query, if you select multiple Roles/Learners, only those folders/Learning Elements that have all of the selected Roles (and Learners) enrolled in them will be displayed in the report. With a Match Any query, if you select multiple Roles/Learners, all the folders/Learning Elements that have any of the selected Roles (and Learners) enrolled in them will be displayed in the report.
  • Role Status: Check the box next to the applicable Role Status whether it be Pending, Active or Expired.
  • Additional Enrollment: Check the box to select Individual Enrollment to include non-Role enrollments. This option is commonly used when you have enrollments made to specific Learners. Select Unenrolled (with Attempts) to include any attempted Learning Element.
  • Learners: Click Show Search to display the search options.
  • Use this field to search for specific Learners within the selected Learning Roles.
  • Attempt Date Range:  Allows you to apply a Filter with a given Date Range.
  • Export Format: Select a Report output option. Use All Column Raw CSV (comma delimited) for large data-sets.
  • Advanced Options: Click the down arrow to display the Advanced Options.
  • Completion Status: Select the Learning Element Status to include in the report. Options available allow you to choose to report LE’s with Complete, In Progress and Not Attempted.
  • Success Status: Select which LE success status to include. Choices are Passed, Failed or Any.
  • Due Date Range: Select the Date Range to be included in the report.
  • LE Attempts: Select the type of Attempts to include in the report. You can include all Attempts by selecting the All option.
  • Include Archived Attempts: By checking this box all attempt records will be included, even those that are older than the expired attempt record(s).
  • Include Enrollment from Parent Teams: Include Enrollment from the Parent Teams of the selected Child Teams.
  • Display Columns: Click the down arrow to show this section.
  • General Details: Select the columns you want to be presented in the resulting report by checking the boxes next to them.
  • Click Generate Report to view or download the report file according to the selected format chosen above. The report will display as shown below.

Question Utilization with Learner Detail

From the drop-down menu you may either select an existing Report type or create a new one.

  • To create a new type of Report, select Define New Report from the drop-down menu.
  • Click the Continue button.

Scroll down to Filters and open the section if necessary clicking on the arrow.

  • Learning Element Quiz or Survey: Select the Learning Element Quiz or Survey you want to run the report on from the drop-down menu.
  • Teams: Select all Teams by checking box next to All Members or select specific Teams.
  • All Team Member Enrollment: check box to include Enrollment from All Team Members.
  • Learning Role Enrollment: to include all Roles check box next to All Roles. You may select specific Roles by checking the appropriate box.
  • Role Criteria: Select to Match All or Match Any. With a Match All query, if you select multiple Roles/Learners, only those folders/Learning Elements that have all of the selected Roles (and Learners) enrolled in them will be displayed in the report. With a Match Any query, if you select multiple Roles/Learners, all the folders/Learning Elements that have any of the selected Roles (and Learners) enrolled in them will be displayed in the report.
  • Role Status: Check the box next to the applicable Role Status whether it be Pending, Active or Expired.
  • Additional Enrollment: Check the box to select Individual Enrollment to include non-Role enrollments. This option is commonly used when you have enrollments made to specific Learners. Select Unenrolled (with Attempts) to include any attempted Learning Element.
  • Learners: Click Show Search to display the search options.
  • Use this field to search for specific Learners within the selected Learning Roles.
  • Attempt Date Range:  Allows you to apply a Filter with a given Date Range.
  • Export Format: Select a Report output option. Use All Column Raw CSV (comma delimited) for large data-sets.
  • Advanced Options: Click the down arrow to show the Advanced Options.
  • LE Attempts: Select the type of Attempts to include in the report. You can include all Attempts by selecting the All option.
  • Completion Status: Select the Learning Element Status to include in the report. Options available allow you to choose to report LE’s with Complete and In Progress.
  • Success Status: Select which LE success status to include. Choices are Passed, Failed or Any.
  • Due Date Range: Select the Date Range to show in the report.
  • Include Archived (LE Attempts): By checking this box all attempt records will be included, even those that are older than the expired attempt record(s).
  • Include Enrollment from Parent Teams: Include Enrollment from the Parent Teams of the selected Child Teams.
  • Display Columns: Click the down arrow to expand this section.
  • Report Details: Select the columns you want to be presented in the resulting report by checking the boxes next to them.
  • Profile Details: Select up to 10 User´s Profile properties to be included in the report.
  • Click Generate Report to view or download the report file according to the selected format chosen above. The report will display as show below.