ILT Sessions

Each Instructor Led Training (ILT) Learning Element can have unlimited sessions.  

To create new sessions;

  • Ensure the proper Active Team is selected by using the associated dropdown menu; should more than one Active Team exist.
  • Navigate to the LMS Admin tab.
  • Click on the Catalog tab.
  • Click on the desired ILT Learning Element and select LE Sessions from it's context menu.
  • The LE Sessions panel will display.
  • Click Add New Session.

The New Session panel will display.


Under General Settings;

  • Name: (required) Enter a name for this session.
  • Start Date Time: Select the Start Date for the Session. If recurrent, select the Start Date for the first Session.
  • End Date Time: Select Session End Date. If recurrent, select End Date for last Session.
  • All Day: Check this box to allow this Session to be an all day event.

Sessions can be one instance only or can reoccur Daily, Weekly, Monthly or even Yearly. 

Checking the Recurrence option box will open a scheduling panel to allow for an LMS Admin to spread a particular session across one or more days from a week, month or year. 

An LMS Admin can also make Sessions repeat over a predetermined period of time and end any Sessions after a chosen number of Sessions have occurred.

  • Time Zone: The dropdown contains a list of several different time zones according to each geographical area. Select an appropriate time zone.
  • Location: Select a Location which is available for the Active Team. 

Different ILT locations can be added by following the steps described in the Resources section of the Configuration chapter of the LMS Admin Guide.

Instructor: Select an Instructor which is available from the Active Team.  

Different Instructors can be added by following the steps described in the Resources section of the Configuration chapter of the LMS Admin Guide.


Under Notifications;

This section will allow an LMS Admin to establish various types of notifications for new ILT Sessions.

  • Session Registration (for Learners): This will send any Learners a notification when registered to this Session; either by self or by an LMS Admin.
  • Session Registration (for Instructor): This will send this Session's instructor a notification whenever a Learner registers for their Session.


Under Advanced Settings;

  • Description: Add a brief description for this Session (optional).
  • Tags: Enter any logical tags or terms so that Learners may locate this particular session whenever using the search function (optional).
  • Max Learners: Enter the Maximum number of Learners that can attend this particular session.
  • Min Learners: Enter the Minimum number of Learners required for this session to activate and take place.
  • Team Filter: Visibility of this Session will be limited to any selected Teams. Learners must be Enrolled into this Session for it to display in their My Courses.
  • Calendar Invite: By checking this box, an Add to Calendar link will display to Learners when accessing the Session Details. By clicking this link, a .ics file will download which can be added to a User's local computer calendar.
  • Calendar Invite Body: Enter a session description text which will display within the Calendar Invite Body.
  • Available Tokens: List of Tokens available for the Calendar Invite Body customization.
  • Calendar Reminder: Use the dropdown list to select the amount of time you want calendar events to remind users before the event. Users can customize any reminders when adding this event to their personal calendars.
  • Enable Waitlist: Checking this box will allow Learners to be Wait-Listed whenever a Max Learners count for a given Session has already been reached.
  • Autofill from Waitlist: This will auto-fill registered Learners for a Session should seats become available either through cancellations or by number of available seats being increased. 


Click Update to save session.

The new session will now list under the Instructor Led Training Learning Element sessions list along with it's Name, Start Date, Location, Instructor, Minimum Learners, Maximum Learners and Current Learners.

Export: If necessary, export a list containing this session's related information. Use available export options in the upper right hand corner.

Edit Sessions

LMS Admins can review or change specific details for a given session after it's been created by accessing a Session's context menu.

  • Ensure the proper Active Team is selected by using the associated dropdown menu; should there be more than one Active Team.
  • Navigate to the LMS Admin tab.
  • Click on the Catalog tab. 
  • Click on the desired session and select Session Details from it's context menu.

The Session Details panel will open. Perform any necessary changes.

When editing a session, the notifications section will allow you to include a Session Update - Send Now notification which can be sent to both Learners and Instructors by checking their associated boxes. 

Boxes will clear after messages have been sent. 

Enter an optional message in the Description field which will be sent at the same time as any update notifications.

  • Click Update to save any changes.

Copy Sessions

  • Click on the session you want to copy.
  • Select Session Details from it's context menu.
  • In Session Details, click the Copy button.

The copied session will now display directly under the session it was copied from.

Delete Sessions

Important Note Regarding the Deletion of any ILT Sessions; Any Learners which are registered for any given Session must be dropped prior to any session deletion.


There are two methods to delete a Session.

One method is to delete a session directly from the Catalog Page;

  • Ensure the proper Active Team is selected by using the associated dropdown menu; should more than one Active Team exist.
  • Click on the LMS Admin tab.
  • Click on the Catalog tab.
  • Check the box next to the session you want to delete.
  • Click the Remove/Delete button.

The other method to delete a session is by entering it's Session Details panel;

  • Click on the session you wish to delete to open it's context menu.
  • From the menu select Session Details.

In the details panel, scroll to bottom and click Delete.

Learner List

The Learner List is an easy method to determine which Learners or Users have been enrolled to a given Instructor Led Training (ILT) Learning Session.


  • Ensure the proper Active Team is selected by using the associated dropdown menu; should more than one Active Team exist.
  • Click on the LMS Admin tab.
  • Click on the Catalog tab.
  • Click on the desired ILT Learning Session to open it’s context menu. 
  • Click on Learner List from the menu. 

The Learner List will help you to determine, not only who is enrolled, but which method they were enrolled through.

The Learner List will display which shows any enrolled Learners; to include Enrollment Type, Folder Title, Rolename and Team. 

You have the ability to drag a column header to the top row to preferably group.